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Two leading indicators you need to review your approach to Zoho Projects implementation

Check out our other blog post “Guide to implementing Zoho Projects” first.

Time to implement and manage with Zoho project management software

One question we get asked a lot is: “How much time should I spend on my Zoho Projects project management software implementation?”

This is a tricky question, and there are two dimensions to it:

  1. Working on the project management software configuration to suit your needs.

You should expect about 5 to 10 hours to start with, and about 1 or 2 hours weekly maintenance.

  1. Learning the software

With quality support from a knowledgeable partner like Lumen Business Solutions, you can expect to spend about 3 to 6 hours getting to grips with Zoho Projects.  

Picture of Hourglass with Sand inside

From a psychological point of view, “How much time should I spend on Zoho Projects?”  is a very interesting question because there are two approaches:

  1. If you give time to Zoho Projects it means you are not managing the project;

  2. On the other hand, time spent managing the project is time spent in the application. So, “How much time should I spend on Zoho Projects” is really not relevant. 

Lack of forward planning

The second point is not using your project management software to forward plan the work. We need to understand the difference between reporting and forward planning.

In the first instance, Zoho Projects allows you to plan your work forward and the result is a report.

Projects are often managed by a single person and this is where the lack of forward planning comes in. The project manager has to be the one who takes care of all the different aspects of the project like managing deadlines, assigning tasks, keeping track of progress and more. But because they are doing it all themselves, they can’t always be on top of everything. This is where Zoho Projects helps out.

Why use Zoho Projects?

Zoho Projects is an online project management software that offers a complete range of features for managing projects from start to finish. It’s cloud-based which means you can access your projects anywhere at any time and it integrates with other apps like Slack and Google Drive so you don’t have to switch back and forth between them. 

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